QUALITY REQUIREMENTS

FORMS

USF944, USF945, USF946, USF947, USF948, USF949, USF950, USF951, USF952, USF953, USF955, USF956, USF957.

QUALITY REQUIREMENTS FORM USF944
Project:
Directorate/Agency Client:	Project No:
Service Role: [insert as applicable] [Project Director, Project/Construction/Works Manager, Consultant, Contractor]
QUALITY STANDARD : AS/NZS ISO 9001:2008 (as interpreted by HB90.3-2000)
QUALITY REQUIREMENTS INDEX
Where information is to be specified enter YES in Column 1
Details to be Specified	Table / Form Title
Table 1 - Document Submission
Table 2 - Design Verification Methods
Table 3 - Design Review Points
Table 4 - Measurement/Design Data
Table 5 - Notification of Intention to Commence Project Activities
Table 6 - Traceability Requirements
Table 7 - Processes Requiring Validation
Table 8 - Witness / Hold Points
Table 9 - Principal Supplied Products
Table 10 - Servicing Work
Table 11 - Quality Records
USF957 - Certificate of Compliance

Remove/Delete or Add Line

QUALITY REQUIREMENTS TABLE 1 (formerly USF945)
Document	No. of Copies	When to be Submitted	To be Available for Inspection on Request	Comments
Quality Plan Procedure	1	with proposal/tender
PQP for Design Phase, or the Total Project.	2	14 days after award of Consultancy.
PQP for the Superintendency Phase	1	14 days after award of Construction contract.
Quality Records (refer to specific table)
Certificates of Compliance	1	at PC

Remove/Delete or Add Line

QUALITY REQUIREMENTS TABLE 2 (formerly USF946)
DESIGN VERIFICATION METHODS
The Consultant/Project Manager shall provide in the Design Verification Plan(s) to undertake design verification of the following components in accordance with the nominated method(s). Such verification shall not relieve the Consultant/Project Manager of the responsibility for design.
(Refer ISO 9001:2008 Cl 7.3.5 and see HB90.3-2000 Page 60 for examples of design verification methods)
Design Components	Nominated Design Verification Method

Remove/Delete or Add Line

QUALITY REQUIREMENTS TABLE 3 (formerly USF947)
DESIGN REVIEW POINTS
The Consultant/Project Manager shall include in their Design Verification Plan the following Design Reviews and the involvement of the parties nominated below. Such Design Reviews shall be arranged by the service provider and all parties are to be notified ten working days prior to the Design Review.
(Refer ISO 9001:2008 Cl 7.3.4 and HB90.3-2000 Pages 58-59 for guidance).
Design Components	Stage of Design	Nominated Parties to Participate in Design Review	Comments

Remove/Delete or Add Line

QUALITY REQUIREMENTS TABLE 4 (formerly USF948)
MEASUREMENT / DESIGN DATA
The following measurements and/or design data are to be submitted for verification of adequacy. Note: Such verification shall not relieve the Project Director / Consultant / Subconsultant / Specialist Consultant / Contractor (delete as applicable) of responsibility for providing design services/constructed works in accordance with the specification requirements.
(Refer ISO 9001:2008 Cl7.3.2 and HB90.3-2000 Pages 55-56 for guidance)
Required Data	Date to be Submitted	Entity to be submitted to
[enter date]
[enter date]
[enter date]
[enter date]
[enter date]
[enter date]
[enter date]
[enter date]
[enter date]
[enter date]
[enter date]
[enter date]
[enter date]
[enter date]
[enter date]
[enter date]
[enter date]
[enter date]

Remove/Delete or Add Line

QUALITY REQUIREMENTS TABLE 5 (formerly USF949)
NOTIFICATION OF INTENTION TO COMMENCE PROJECT ACTIVITIES
The [enter text] shall notify the [enter text] in writing of the intention to commence the following project activities
construction@actleave.gov.au; worksafe@act.gov.au and Environment.Protection@act.gov.au
Activity	Required Notice (Days)

Remove/Delete or Add Line

QUALITY REQUIREMENTS TABLE 6 (formerly USF950)
TRACEABILITY REQUIREMENTS
Enter details of items for which it is necessary to trace the history, application, or location by means of recorded identification. Refer to Quality Record Requirements (Table 11) for more specific requirements of Records of Traceability.
(Refer ISO 9001:2008 Cl7.5.3 and HB90.3-2000 Page 72 for guidance).
Item	Extent of Trace
Start	Finish

Remove/Delete or Add Line

QUALITY REQUIREMENTS TABLE 7 (formerly USF951)
PROCESSES REQUIRING VALIDATION
‘Validated processes’ are those processes which cannot be fully verified by subsequent inspection and testing or processes where the deficiencies may only become apparent when the product is in use.
(Refer ISO 9001:2008 Cl7.5.2 and HB90.3-2000 Page 71 for guidance).
Process	Validation Requirements

Remove/Delete or Add Line

QUALITY REQUIREMENTS TABLE 8 (formerly USF952)
WITNESS / HOLD POINTS
NOTIFICATION: working days’ notice of Witness (W) points is required working days’ notice of Hold (H) points is required. Note: The Service Provider shall arrange Hold Point inspections
(Refer ISO 9001:2008 Cl8.2.4 and HB90.3-2000 Pages 88-90 for guidance).
Stage of Project	Witness Point	Hold Point	Release by Whom

Remove/Delete or Add Line

QUALITY REQUIREMENTS TABLE 9 (formerly USF953)
PRINCIPAL SUPPLIED PRODUCTS
Include here, or reference attached schedule(s) of, products to be supplied free issue to the contractor for incorporation into the project works. The required method of handover/acceptance and the documentation to be completed is as follows.
(Refer ISO 9001:2008 Cl7.5.4 and HB90.3-2000 Page 73 for guidance).
Product	Quantity	Special Handling, Delivery or Storage Requirements	Point of delivery if other than site

Remove/Delete or Add Line

QUALITY REQUIREMENTS TABLE 10 (formerly USF955)
SERVICING WORK
Procedures or instructions for undertaking the contract servicing works shall be developed for the following activities. (Note: procedures/instructions and their associated documents shall provide the necessary evidence that the servicing work meets the contract requirements):
Servicing Activity

Remove/Delete or Add Line

QUALITY REQUIREMENTS TABLE 11 (formerly USF956)
QUALITY RECORDS
Submit	Retention
Type of Record	No. of Copies	To Whom	Date Required	Retain By Whom	Minimum Period (Years)

Remove/Delete or Add Line

CERTIFICATE OF COMPLIANCE (FORM USF957)
Project:	Insert Project Name
Project No.	Insert Project number
Directorate/Agency (Client):	Select your directorate
Superintendent:	Insert full name of Superintendent
Contractor:	Insert full name of Contractor
Scope of Works Submitted for Acceptance: Insert scope of works submitted
This section to be completed by Contractor's Representative: I hereby claim that the above listed works have been duly completed in accordance with the specification requirements, except for the concessions granted in writing by the Superintendent which are detailed in the attached listing of non-conformances and their status. I have verified that: outstanding minor non-conformances as per the attached listing are applicable to the works. all Inspection and Test Plan(s) (ITP s) applicable to the above works, as indicated in the attached register of ITP's, any associated test record sheets and other quality records as required by the specification, have been satisfactorily completed and signed. any identified non-conformances have been satisfactorily disposed of and their documentation closed out, excepting any minor non-conformances. all positive recalls have been completed and verified. concessions have been granted for the nonconforming items on the attached listing. WAE Drawings and Asset Lists relevant to the attached claim are being progressively prepared. Name (print): Signature Date: / /20 (Contractor's Representative)
This section to be completed by the Superintendent's Representative: Contractor's above completed works claim is noted and has been verified. Payment to be reduced for outstanding minor non-conformances ☐ YES / ☐ NO (Tick As Appropriate) Name (print): Signature Date: / /20 (Superintendent's Representative)