City Grants program guidelines


City Grants

Program Guidelines

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City Grants program guidelines pdf

City Grants program guidelines word

Contents

1. About the program

2. Funding available

3. Applying for funding

4. Successful applications

1. About the Program

1.1 The City Renewal Authority
The City Renewal Authority was established by the ACT Government on 1 July 2017 to lead urban renewal in the City Renewal Precinct (the Precinct) working with the community, industry and all stakeholders to create a place for people to live, explore and enjoy.

The objectives of the City Renewal Authority are:

  1. to encourage and promote a vibrant city through the delivery of design-led, people-focussed urban renewal;
  2. to encourage and promote social and environmental sustainability; and
  3. operational effectiveness, delivering value for money using sound risk practices.
1.2 Introduction

These program guidelines provide details for potential applicants seeking to apply for financial assistance from the City Grants program for projects to be completed during the period 1 January to 30 June 2019.

Administered by the City Renewal Authority, City Grants is a funding program that supports the ongoing cultural development of Canberra’s city centre. Projects funded through City Grants will contribute to the ACT Government’s expectation of City Activation for 2017-18, specifically to “actively contribute to the liveability and vitality of the city centre”. Concurrently, acting on the City Renewal Authority’s Statement of Operational Intent 2017-18, City Grants will encourage and facilitate partnerships between the City Renewal Authority and “local businesses and the creative sector to support the cultural capital of the city centre”.

1.3 Primary Objective

The primary objective of City Grants is to develop and support the vitality of Canberra’s city centre through place-making initiatives that improve the amenity and experience of public places.

1.4 Outcomes

The outcomes of City Grants are:

1.5 Types of Projects Supported

City Grants supports a range of different projects. All applications that demonstrate that they support the primary objective and the outcomes of City Grants will be considered. As a guide, funded projects could include, but are not limited to:

  • Events and activations
  • Arts activities
  • Short-term installations
  • Marketing and promotion
  • Research and development
1.6 Eligible Location

City Grants is funded by the City Centre Marketing and Improvements Levy (CCMIL) and therefore projects funded through the program must occur within the CCMIL area. A map which highlights the CCMIL area is at Appendix A

1.7 Eligible Project Period

Funded projects must be completed in the period from 1 July to 31 December 2018.


2. Funding Available

2.1. Funding Tiers

To support projects of various sizes and scales, City Grants consists of a two tier funding model:

  • Tier 1 – Funding up to $10,000
  • Tier 2 – Funding between $10,001 and $80,000

Tier 1

Tier 1 grants provide up to $10,000 to support a project. The application process for Tier 1 grants is streamlined with less eligibility requirements for applicants and a shorter application form.

Tier 2

Tier 2 grants provide between $10,001 and $80,000 to support projects that will have a significant impact on the city centre. The application process for Tier 2 grants requires strong evidence of planning.

2.2. Eligible Uses of Funding

Funding may contribute to any costs, excluding those listed at 2.3, that support the activity.

2.3. Ineligible Uses of Funding

Activities that will not be considered for funding include:

  • Business establishment fees
  • Capital works, including repairs and maintenance
  • Core business
  • General administrative and management costs associated in operating the organisation
  • Legal costs
  • Office equipment
  • Prize money
  • Donations
  • Professional development or study tours
  • Requests for retrospective funding

3. Applying for Funding

3.1. Eligibility Criteria

City Grants funding is open to applications from individuals, groups and organisations.

Groups, unincorporated associations, and other bodies with no legal status must nominate an individual member of the group to take legal and financial responsibility for any funding.

Applicants or their chosen auspicing entity must:

Tier 1 Tier 2

Be Australian citizens, have permanent resident status in Australia, or, if not a permanent resident, be on a temporary Australian VISA which expires no less than two years from the date of the application.

Be Australian citizens, have permanent resident status in Australia, or, if not a permanent resident, be on a temporary Australian VISA which expires no less than two years from the date of the application.

Have an Australian Business Number (ABN), or complete the Australian Tax Office’s ‘Statement by a supplier’ form.

Have an Australian Business Number (ABN).

Have current Public Liability Insurance coverage to a minimum level of $10,000,000.

Have current Public Liability Insurance coverage to a minimum level of $10,000,000.

Have satisfactorily acquitted all previous grants provided by the City Renewal Authority and any other ACT Government agency (except for current year’s funding).

Have satisfactorily acquitted all previous grants provided by the City Renewal Authority and any other ACT Government agency (except for current year’s funding).

 

Be registered for Goods and Services Tax (GST) if applicable.

3.2. Auspiced Funding

If the applicant is unable to satisfy the Applicant Eligibility Criteria they will need to be auspiced by an entity that does satisfy the criteria.

If the application is successful, the auspicing entity will be responsible for:

  • Co-signing the Deed of Grant
  • Receiving and administering the funding
  • Providing the funds to the grant recipient
  • Ensuring, to the best of their ability, that the grant is used for the purpose for which it was provided
  • Providing the grant recipient with an itemised financial statement at the end of the project which clearly identifies how the grant was expended

The grant recipient will be responsible for:

  • Confirming the necessary arrangements with the administering entity
  • Co-signing the Deed of Grant
  • Overall management and delivery of the project
  • Providing all necessary information to the administering entity to allow them complete the itemised financial statement at the end of the project
  • Completing the acquittal process as per item ‘4.5. Acquittal of Funding’
3.3. Application Process

Separate application processes apply for Tier 1 and Tier 2 grants.

Applications for both Tier 1 and Tier 2 grants, including all support material, must be made through the online grants portal at https://actgovt.smartygrants.com.au/

Applications must be received by the due time and date, as outlined on the online portal. Late applications will not be accepted.

3.4. Provision of Quotes

Applicants should provide a minimum of one (preferably two) quotes for significant expenditure items.

3.5. Permissions and Approvals

Before starting any project, your organisation and event must meet all planning, health, environmental, legal and insurance requirements under Australian and Territory laws.

It is strongly recommended that all applicants contact the Events and Business Coordination team within Access Canberra (eventapprovals@act.gov.au) for advice on regulatory approvals prior to submitting an application through City Grants.

3.6. Commercial Projects
3.6.1 Definition

For the purposes of the City Grants, commercial projects are defined as projects that are expected to return a profit for the applicant.

3.6.2 Return on Investment

If a project is commercial the applicant must demonstrate a return on investment financially for the City Renewal Authority and/or economically for the surrounding businesses.

3.7 Assessment
3.7.1 Project eligibility and General Feasibility

All applicants that meet the applicant eligibility requirements will have their application reviewed for project eligibility and general feasibility, including:

Project DatesThe project must occur within the eligible project period (refer to 1.7. Eligible Project Period).
Project LocationThe project must occur within the CCMIL area.
Project BudgetThe application must include a sufficiently detailed budget.
Permissions and approvalsThe application must demonstrate adequate understanding of the required permissions and approvals for their project.
Application QualityThe application must provide sufficient information to make an informed assessment.

3.7.2. Assessment Criteria

Applications that meet all the eligibility and general feasibility requirements will be assessed against the following criteria in meeting the primary objective and outcomes of City Grants.

Demonstrated Need

The needs the project will address have been clearly demonstrated.

The application has considered the location and timing of the project and identified what gaps the project will address and/or how the project could complement existing aspects and/or other planned activities in the city centre. (Note: Potential applicants are encouraged to contact the City Renewal Authority prior to applying to discuss the location and timing.)

Demonstrated Benefits

The expected benefits of the project have been clearly demonstrated. The proposed project would contribute to the primary objective and outcomes of City Grants (refer to 1.3. Primary Objective and 1.4. Outcomes respectively).

Value for Money

The level of funding requested is proportionate to the project outcomes and benefits.

In the context of the entire project, the amount of funding requested and the planned expenditure demonstrates a sound investment.

Commercial Projects (refer to 3.6. Commercial Projects): A return on investment financially for the City Renewal Authority and/or economically for the surrounding businesses has been clearly demonstrated.

Project Feasibility

How the project will be delivered has been clearly demonstrated.

The project budget is realistic.

The applicant has demonstrated their capability to deliver the project.

The applicant has demonstrated an understanding of and ability to obtain any permissions or approvals required to deliver the project.

Applicant History

The applicant has demonstrated experience delivering similar projects.

The applicant has acquitted previous funding through the City Grants or other ACT Government entities to a high standard.

3.7.3 Assessment Proces

All applications will be processed by the City Renewal Authority for applicant eligibility, project eligibility, and general feasibility.

Following this, separate assessment processes apply for Tier 1 and Tier 2 applications

Tier 1 Tier 2
1

All applications will be processed by the City Renewal Authority for eligibility (refer to 3.1. Applicant Eligibility) and general feasibility.

All applications will be processed by the City Renewal Authority for eligibility (refer to 3.1. Applicant Eligibility) and general feasibility.

2

Applications are assessed against the City Grants assessment criteria by the City Renewal Authority.

Applications will be assessed by an independent panel consisting of representatives from relevant Government agencies and external stakeholders, including at least one levy payer or representative.

Panel meetings will be facilitated by the City Renewal Authority.

3

City Renewal Authority staff will then prepare a brief seeking CEO approval of recommended applications for funding.

City Renewal Authority staff will then prepare a brief seeking CEO approval of recommended applications for funding.

4

The City Renewal Authority will contact applicants to advise whether their application was successful or unsuccessful.

The City Renewal Authority will contact applicants to advise whether their application was successful or unsuccessful.

3.7.4 Tier Funding Allocation

The amount of funding allocated to fund Tier 1 and Tier 2 grants is determined by the City Renewal Authority based on the amount and quality of applications received.


4. Successful Applications

4.1. Payment Process

Successful applicants will receive a letter from the City Renewal Authority with a Deed of Grant attached and instructions for the payment process.

Payments can take up to 30 days to process following the execution of the deed and upon receipt of an invoice.

4.1.1 Tier 1 Payments

Tier 1 grants will be paid in one instalment following the execution of the Deed of Grant (unless otherwise stipulated in the Deed of Grant).

4.1.2. Tier 2 Payments

For Tier 2 grants, the grant payment will be split as follows (unless otherwise stipulated in the Deed of Grant):

  • 75 per cent of the grant will be paid once the Deed of Grant has been executed.
  • 25 per cent of the grant will be paid once the acquittal has been accepted by the City Renewal Authority.
4.2. Goods and Services Tax (GST)

GST is payable to applicants that receive funding through this program if they are GST registered with the Australian Tax Office (ATO) and can provide an Australian Business Number (ABN). For successful applicants that are registered for GST the City Renewal Authority will increase the funding amount by 10% after receipt of a tax Invoice. Successful applicants that are not registered for GST will not have their funding increased by 10%.

4.3. Publication

All successful applicants, their proposed activity and the funded amount will be published on the City Renewal Authority website.

4.4. Conditions of Funding

The declaration on the application form certifies all information provided in the application is true and correct. Action may be taken for repayment of any funding made where information contained in the application is subsequently found to be false or the funding is not used for its approved purpose.

All successful applicants must:

  • be accountable for funds received from the City Renewal Authority and adhere to all conditions and guidelines of City Grants;
  • seek written approval from the City Renewal Authority to make any variation to the project, as detailed in the application form. Requests to amend the scope of the project need to be addressed to the CEO, City Renewal Authority and clearly outline why the change of purpose is required. Applicants should not assume that a change of purpose request will be approved;
  • comply with the ACT Government’s Equal Employment Opportunity (EEO) policy;
  • be able to demonstrate that every effort is being made to ensure that the principles of access and equality are guiding the development of the organisation and any programs that it conducts; and
  • provide suitable acknowledgment of the financial support provided by the City Renewal Authority under this program including:
    • An acknowledgement in all documents, brochures, books, articles, newsletters, other artistic works or literary works or advertising, and provide all of these to the City Renewal Authority for approval prior to publishing anything bearing the City Renewal Authority logo;
    • acknowledge the funding provided through the program in any public event, media release or media coverage; and
    • on reasonable notice, invite the City Renewal Authority to participate in any public event, media release or media coverage related to the funded activity.
4.5. Acquittal of Funding

Successful applicants will need to acquit funding provided through City Grants within six weeks after the conclusion of the funding period. The acquittal must include:

  • A completed Acquittal form, certifying that the funding has been utilised in accordance with the Conditions and Guidelines of City Grants;
  • a copy of the relevant audited financial statement or invoices, receipts, bank statements or other financial documentation that clearly identifies the income and expenditure of the funding;
  • documentation that clearly identifies the income and expenditure of the funding, signed by a registered accountant or the official auditor of the organisation (Tier 2 only); and
  • A project evaluation report which must include attendance data and photos (which can be used by the City Renewal Authority).

No further financial assistance will be provided to any applicant until all grants provided by the City Renewal Authority, and any other ACT Government agency, (except for current year’s funding) have been successfully acquitted.

Useful Contacts and Links
  • Access Canberra, www.accesscanberra.act.gov.au
    • For details regarding permissions and approvals e.g. for land use and licensing.
  • ACTMAPi, www.actmapi.act.gov.au
    • A map tool that assists people to access ACT Government location information.
  • Arts ACT, www.arts.act.gov.au
    • For information about the Arts in the ACT including support for artists, facilities, policies and upcoming events and activities.
  • City Renewal Authority, www.act.gov.au/cityrenewal/home
  • Environment, Planning and Sustainable Development, www.environment.act.gov.au
    • For information regarding environment and sustainability strategies and policies and the Actsmart program.
  • Project for Public Spaces, www.pps.org
    • A non for profit organisation providing information and resources assisting people to “create and sustain public spaces that build strong communities”.
  • Events ACT, www.events.act.gov.au
    • For information about event support provided through Events ACT as well as upcoming events in the ACT.
  • Transport Canberra and City Services (TCCS), www.tccs.act.gov.au
    • For information regarding land applications and approvals, road closures etc.
  • Visit Canberra, www.visitcanberra.com.au
    • For tourist-focused information about Canberra, including current and upcoming activities across the ACT.

Appendix A – CCMIL area