2018 City Grants

Program Guidelines

1. About the Program

The City Renewal Authority
The City Renewal Authority was established by the ACT Government on 1 July 2017 to lead urban renewal in the City Renewal Precinct (the Precinct) working with the community, industry and all stakeholders to create a place for people to live, explore and enjoy.

The objectives of the City Renewal Authority are:

  1. to encourage and promote a vibrant city through the delivery of design-led, people-focussed urban renewal;
  2. to encourage and promote social and environmental sustainability; and
  3. operational effectiveness, delivering value for money using sound risk practices.
Introduction

These program guidelines provide details for potential applicants seeking to apply for financial assistance from the City Grants program for projects to be completed during the period 1 February to 30 June 2018.

Administered by the City Renewal Authority, City Grants is a funding program that supports the ongoing cultural development of Canberra’s city centre. Projects funded through City Grants will contribute to the ACT Government’s expectation of City Activation for 2017-18, specifically to “actively contribute to the liveability and vitality of the city centre”. Concurrently, acting on the City Renewal Authority’s Statement of Operational Intent 2017-18, City Grants will encourage and facilitate partnerships between the City Renewal Authority and “local businesses and the creative sector to support the cultural capital of the city centre”.

Primary Objective

The primary objective of City Grants is to develop and support the vitality of Canberra’s city centre through place-making.

Outcomes

The outcomes of City Grants are:

  • To facilitate high-quality activations that contribute to a vibrant city centre.
  • To encourage creativity, innovation and diversity in the public realm in the city centre.
  • To develop and support a year-long curated program of activity across the city centre.
  • To support and drive economic activity for existing businesses in the city centre.
  • To encourage involvement by and build capacity within the local community to contribute to the vitality of the city centre.
Types of Projects Supported

City Grants has been developed to support a range of different projects. All applications that demonstrate that they support the primary objective and the outcomes of City Grants will be considered. As a guide, funded projects could include, but are not limited to:

  • Events and activations (for commercial events, please review ‘3.1.1. Commercial Events’)
  • Arts activities
  • Short-term installations
  • Marketing and promotion
  • Research and development
Eligible Area of Activity

City Grants is funded by the City Centre Marketing and Improvements Levy (CCMIL) and therefore projects funded through the program must occur within the CCMIL area. A map which highlights the CCMIL area is at Appendix A


2. Funding Available

2.1. Funding Tiers

To support projects of various sizes and scales, City Grants consists of a two tier funding model:

  • Tier 1 – Funding up to $5,000
  • Tier 2 – Funding between $5,001 and $80,000

Tier 1

Through Tier 1 grants applicants can apply for up to $5,000 to support their project. The application process for Tier 1 grants is streamlined with less eligibility requirements for applicants and a shorter application form.

Tier 2

Through Tier 2 grants applicants can apply for between $5,001 and $80,000 to support applications that will have a demonstrably large impact on the city centre. The application process for Tier 2 grants requires strong evidence of planning.

2.2. Eligible Uses of Funding

Funding may contribute to any costs, excluding those listed at 2.3, that support the activity.

2.3. Ineligible Uses of Funding

Activities that will not be considered for funding include:

  • Business establishment fees
  • Capital works, including repairs and maintenance
  • Core business
  • General administrative and management costs associated in operating the organisation
  • Legal costs
  • Office equipment
  • Prize money
  • Donations
  • Professional development or study tours
  • Requests for retrospective funding
  • Salaries for staff currently employed by the applicant organisation

3. Applying for Funding

3.1. Eligibility Criteria

City Grants funding is open to applications from individuals, groups and organisations.

Groups, unincorporated associations, and other bodies with no legal status must nominate an individual member of the group to take legal and financial responsibility for any funding.

Applicants or their chosen auspicing entity must:

Tier 1 Tier 2

Be Australian citizens, have permanent resident status in Australia, or, if not a permanent resident, be on a temporary Australian VISA which expires no less than two years from the date of the application.

Be Australian citizens, have permanent resident status in Australia, or, if not a permanent resident, be on a temporary Australian VISA which expires no less than two years from the date of the application.

Have an Australian Business Number (ABN), or complete the Australian Tax Office’s ‘Statement by a supplier’ form.

Have an Australian Business Number (ABN).

Have current Public Liability Insurance coverage to a minimum level of $10,000,000.

Have current Public Liability Insurance coverage to a minimum level of $10,000,000.

Have satisfactorily acquitted all previous grants provided by the City Renewal Authority and any other ACT Government agency (except for current year’s funding).

Have satisfactorily acquitted all previous grants provided by the City Renewal Authority and any other ACT Government agency (except for current year’s funding).

 

Be registered for Goods and Services Tax (GST) if applicable.

3.1.1 Commercial Events

If an event is commercial the applicant will only be eligible for a grant if they can demonstrate a return on investment for the grant (both economic and financial).  This return on investment will be assessed on a case-by-case basis.

3.2. Auspiced Funding

If the applicant is unable to satisfy the eligibility criteria detailed at 3.1. Eligibility Criteria they will need to be auspiced by an entity that does satisfy the criteria.

If an applicant with an auspicing entity is successful, the auspicing entity will be responsible for:

  • Co-signing the Deed of Grant
  • Receiving and administering the funding
  • Providing the funds to the grant recipient
  • Ensuring, to the best of their ability, that the grant is used for the purpose for which it was provided
  • Providing the grant recipient with an itemised financial statement at the end of the project which clearly identifies how the grant was expended

The grant recipient will be responsible for:

  • Confirming the necessary arrangements with the administering entity
  • Co-signing the Deed of Grant
  • Overall management and delivery of the project
  • Providing all necessary information to the administering entity to allow them complete the itemised financial statement at the end of the project
  • Completing the acquittal process as per item ‘4.5. Acquittal of Funding’

If an administering entity is required, the applicant must provide the details of the entity as part of the application form.

3.3. Application Process

Separate application processes apply for Tier 1 and Tier 2 grants.

Applications for both Tier 1 and Tier 2 grants, including all support material, must be made through the online grants portal at ">https://actgovt.smartygrants.com.au/

Applications must be received by the due time and date, as outlined on the online portal. Late applications will not be accepted.

3.4. Provision of Quotes

Applicants should provide a minimum of one (preferably two) quotes for significant expenditure items.

3.5. Permissions and Approvals

Before starting any project, your organisation and event must meet all planning, health, environmental, legal and insurance requirements under Australian and Territory laws.

It is strongly recommended that all applicants contact the Events and Business Coordination team within Access Canberra (eventapprovals@act.gov.au) for advice on regulatory approvals prior to submitting an application through City Grants.

3.6. Assessment
  1. Assessment Criteria

    Applications that meet all the eligibility requirements will be assessed against the following criteria in meeting the primary objective and outcomes of City Grants.

    Project Feasibility

    Evidence of sound project and financial planning.

    The applicant must demonstrate an understanding of and plan to meet any required permissions or approvals prior to the start of the project.

    Value for Money

    Applications must demonstrate value for money, including the provision of a detailed budget and supporting documentation. The level of funding requested should reflect the project outcomes and benefits.

    Funding must be used for an identifiable component of the project’s budget.

    Demonstrated Benefits

    Applicants must demonstrate the benefits of their project in regards to place making.

    Place making can positively affect the vitality of a space in various ways, including:

    • Civic
    • Cultural
    • Economic
    • Environmental
    • Social

    In demonstrating the benefits of their project, applicants should review Appendix B which lists some of the potential benefits of place making.

    Timing and Location

    The timing and location of the activity will be assessed in the context of the City Grants outcome of developing and supporting a year-long curated program of activity across the city centre.

    It is highly recommended that potential applicants contact the City Renewal Authority prior to applying to discuss the timing and the location of their proposed activity.

    Application quality and applicant history

    The quality of the application and any previous grant activity and acquittal through City Grants or other ACT Government entities will be assessed as part of the current application process.

  2. Assessment Process

All applications will be processed by the City Renewal Authority for eligibility (refer to 3.1. Applicant Eligibility) and general feasibility.

Following this, separate assessment processes apply for Tier 1 and Tier 2 applications.

  Tier 1 Tier 2
1

All applications will be processed by the City Renewal Authority for eligibility (refer to 3.1. Applicant Eligibility) and general feasibility.

All applications will be processed by the City Renewal Authority for eligibility (refer to 3.1. Applicant Eligibility) and general feasibility.

2

Applications are assessed against the City Grants assessment criteria by the City Renewal Authority.

Applications will be assessed by an independent panel consisting of representatives from relevant Government agencies and external stakeholders, including at least one levy payer or representative.

Panel meetings will be facilitated by the City Renewal Authority.

3

City Renewal Authority staff will then prepare a brief seeking CEO approval of recommended applications for funding.

City Renewal Authority staff will then prepare a brief seeking CEO approval of recommended applications for funding.

4

The City Renewal Authority will contact applicants to advise whether their application was successful or unsuccessful.

The City Renewal Authority will contact applicants to advise whether their application was successful or unsuccessful.

3.7. Useful Contacts and Links
  • Access Canberra, www.accesscanberra.act.gov.au
    • For details regarding permissions and approvals e.g. for land use and licensing.
  • ACTMAPi, www.actmapi.act.gov.au
    • A map tool that assists people to access ACT Government location information.
  • Arts ACT, www.arts.act.gov.au
    • For information about the Arts in the ACT including support for artists, facilities, policies and upcoming events and activities.
  • City Renewal Authority, www.act.gov.au/cityrenewal/home
  • Environment, Planning and Sustainable Development, www.environment.act.gov.au
    • For information regarding environment and sustainability strategies and policies and the Actsmart program.
  • Events ACT, www.events.act.gov.au
    • For information about event support provided through Events ACT as well as upcoming events in the ACT.
  • Transport Canberra and City Services (TCCS), www.tccs.act.gov.au
    • For information regarding land applications and approvals, road closures etc.
  • Visit Canberra, www.visitcanberra.com.au
    • For tourist-focused information about Canberra, including current and upcoming activities across the ACT.

4. Successful Applications

4.1. Payment Process

Successful applicants will receive a letter from the City Renewal Authority with a Deed of Grant attached. Payment of funding will be split.  Initial payment (60 per cent of total grant funding) will not be made until the deed has been signed by all relevant parties.  The remainder (40 per cent of total grant funding) will be paid after the acquittal has been accepted by the City Renewal Authority.

Payments can take up to 30 days to process following the execution of the deed and upon receipt of an invoice.

4.2. Goods and Services Tax (GST)

GST is payable to applicants that receive funding through this program if they are GST registered with the Australian Tax Office (ATO) and can provide an Australian Business Number (ABN). For successful applicants that are registered for GST the City Renewal Authority will increase the funding amount by 10% after receipt of a tax Invoice. Successful applicants that are not registered for GST will not have their funding increased by 10%.

4.3. Publication

All successful applicants, their proposed activity and the funded amount will be published on the City Renewal Authority website.

4.4. Conditions of Funding

The declaration on the application form certifies all information provided in the application is true and correct. Action may be taken for repayment of any funding made where information contained in the application is subsequently found to be false or the funding is not used for its approved purpose.

All successful applicants must:

  • Be accountable for funds received from the City Renewal Authority and adhere to all conditions and guidelines of City Grants;
  • seek written approval from the City Renewal Authority to make any variation to the project, as detailed in the application form. Requests to amend the scope of the project need to be addressed to the CEO, City Renewal Authority and clearly outline why the change of purpose is required. Applicants should not assume that a change of purpose request will be approved;
  • comply with the ACT Government’s Equal Employment Opportunity (EEO) policy;
  • be able to demonstrate that every effort is being made to ensure that the principles of access and equality are guiding the development of the organisation and any programs that it conducts; and
  • provide suitable acknowledgment of the financial support provided by the City Renewal Authority under this program including:
    • An acknowledgement in all documents, brochures, books, articles, newsletters, other artistic works or literary works or advertising, and provide all of these to the City Renewal Authority for approval prior to publishing anything bearing the City Renewal Authority logo;
    • acknowledge the funding provided through the program in any public event, media release or media coverage; and
    • on reasonable notice, invite the City Renewal Authority to participate in any public event, media release or media coverage related to the funded activity.
4.5. Acquittal of Funding

Successful applicants will need to acquit funding provided through City Grants within six weeks after the conclusion of the funding period. The acquittal must include:

  • A completed Acquittal form, certifying that the funding has been utilised in accordance with the Conditions and Guidelines of City Grants;
  • a copy of the relevant audited financial statement or invoices, receipts, bank statements or other financial documentation that clearly identifies the income and expenditure of the funding;
  • documentation that clearly identifies the income and expenditure of the funding, signed by a registered accountant or the official auditor of the organisation (Tier 2 only); and
  • A project evaluation report which must include attendance data and photos (which can be used by the City Renewal Authority).

No further financial assistance will be provided to any applicant until all grants provided by the City Renewal Authority, and any other ACT Government agency, (except for current year’s funding) have been successfully acquitted.


Appendix A – CCMIL area


Appendix B – Benefits of Place Making

Place making has the ability to positively impact on the vitality of a space in various ways. Listed below are some of the potential benefits of place making.

This list was developed by Dionysus Cultural Development for In the City Canberra’s former Grants in the City program. Some additional items have since been added by the City Renewal Authority.

Civic

Community belonging enhanced

Building a sense of relevance, belonging or interest of oneself.

Active citizenship stimulated

Inspiring or actively creating a sense of ability or leadership.

Membership of local organisations and decision-making bodies encouraged

Joining or supporting local organisations that improve the community and city.

Engagement in political processes enhanced

Education or other engagement with political processes or issues relevant to the community.

Positive future for the city inspired

Inspiration for the future of the community or place in the city.

Collaboration between groups in the community increased

Collaborations that may endure beyond the project that would not have happened otherwise.

Cultural

Creativity enacted during the project

Creative expression of an individual or group to produce something new, e.g. new methodologies, arts and performance, creative approaches to communication etc.

Creativity encouraged into the future

Stimulation of creativity by the project after that project.

Experience of beauty and emotion

Emotive experiences (of beauty, awe, joy, captivation and other aesthetic positives) of participants. Includes celebration that is familiar or new/challenging. A desired end point is more and richer experiences of aesthetic pleasure.

New ideas and insights gained

The generation of new knowledge, prompted by the project, linked to self-knowledge, intellectual stimulation. The degree to which the performance or exhibition triggered thinking about the art, issues or topics, caused critical reflection, and self-knowledge and self-development

Cultural diversity appreciated

Appreciation of different ways of doing, seeing or representing things as a result of cultural engagement through the project. May include appreciation of spirituality. The desired end point is change in the appreciation of existing diversity.

Connection with a shared past

This is about a sense of shared belonging and connection to others through past experiences brought up by the project.

Economic

Employment-enhancing skill development facilitated

Development of skills or knowledge that enhance the capacity of an individual or group to obtain employment in the future. Could apply to anyone related to the project: technicians, performers, cooks, participants etc.

Direct employment provided

Jobs directly generated as a result of the project: participants, contractors, and coinciding industries related to the project.

Direct expenditure generated within project

Amount of money spent within the project, including sales, commissions, subscriptions etc.

Indirect hospitality expenditure generated - outside project

Amount of money spent indirectly as a result of the initiative on hospitality, including accommodation, food and drinks outside the project (e.g. CBD businesses).

Indirect non-hospitality expenditure generated - outside project

Amount of money spent indirectly as a result of the initiative on non-hospitality business, including retail, service industries and entertainment outside the project (e.g. CBD businesses).

Future business patronised - new and habitual visitation

Local businesses that experience an increase in patronage after the project.

Environmental

Positive sense of place engendered: physical

Inspiration created through exposure to the built environment, including designed and natural locations such as parks, public areas and architecture. This is about inspiration towards return visitation. (Negative impressions should be scored accordingly.)

Positive sense of place engendered: non-physical

Building a sense of respect, responsibility and pride in the community, happenings and options of the city. This is about inspiration towards return visitation.

Awareness of environmental issues raised

Care and concern raised for the environment, including natural and urban environments.

Reducing environmental impacts in the city

Improved environmental practice supported i.e. initiatives that increase environmental benefits and/or reduce impacts on the environment.

Supporting social and environmental sustainability

Sustainable behaviours encouraged and supported (for example prioritising active travel, increasing summer shade, enabling waste minimisation).

Contribution to neighbourhood character, including regeneration made

Uniqueness and potential of the project and its impression on the city. This potential may be realised after the project, but must be created or furthered by the project.

Social

Equality of opportunity for all people in the community

Accessibility and relevance of the project to a diverse community.

Bonding social capital increased

Strengthening of bonds within the community

Bridging social capital increased

Creation of links between communities