Invoicing the ACT Government
Find out how you can invoice the ACT Government.
About APIAS
The ACT Government uses a digital workflow system for paying invoices called the Accounts Payable Invoice Automation Solution (APIAS). This system is a whole of ACT Government initiative to streamline the accounts payable process.
APIAS can process both electronic and hard copy paper invoices, however, our preferred method is eInvoicing or emailing a PDF.
eInvoicing
Electronic invoicing (eInvoicing) provides suppliers with a secure way to send the ACT Government invoices to be processed in APIAS (via the Peppol network).
When you eInvoice, you don’t need to generate paper-based or PDF invoices that have then to be printed, posted or emailed. It also removes the need for us to scan your hard copy invoice into our accounting system manually when we receive it from you.
You need to be eInvoicing-enabled to send us your invoices using this method. To find out how to do this, see the ATO eInvoicing page.
eInvoicing is an option for suppliers, there are also other options to invoice us explained on this page.
What's required when eInvoicing the ACT Government
Around 30 ACT Government directorates and agencies are able to receive eInvoices (see List of ACT Government directorate and agency ABNs). Check with your ACT Government contact to make sure you use the correct ACT Government ABN when creating an eInvoice.
Also include in your eInvoice:
- your ACT Government contact’s full name
- the purchase order number (if available)
- files (PDF, png or jpg) as attachments only (up to 5 MB each or 20 MB combined).
Once a correctly rendered eInvoice is received by us, we are committed to paying suppliers within 14 days.
ABN description | ABN |
---|---|
ACT Electoral Commission | 46 596 845 837 |
Australian Capital Territory Veterinary Surgeons Board | 39 921 262 885 |
Canberra Health Services | 82 049 056 234 |
CMTEDD Home Loan Portfolio | 92 621 133 785 |
CMTEDD Venues Canberra | 88 078 876 508 |
CMTEDD – ACT Treasury | 74 643 871 582 |
ACT Economic Development | 72 397 293 490 |
CMTEDD Access Canberra | 68 367 113 536 |
Shared Services | 63 197 439 746 |
Goods and Services Procurement | 33 726 127 508 |
Chief Minister Treasury and Economic Development Directorate Controlled Account | 21 869 198 926 |
ACT Housing | 90 375 813 807 |
Community Services Directorate | 26 471 407 289 |
ACT Education Directorate Departmental | 71 506 957 312 |
ACT Teacher Quality Institute | 56 224 985 417 |
Canberra Institute of Technology | 43 273 796 990 |
Environment Planning and Sustainable Development Directorate – Territorial | 66 893 463 785 |
City Renewal Authority | 40 746 096 162 |
Environment, Planning and Sustainable Development Directorate – Departmental | 31 432 729 493 |
Suburban Land Agency | 27 105 505 367 |
ACT Government Executive Unit | 74 585 894 509 |
ACT Health | 88 407 290 295 |
ACT Health Directorate Account | 63 175 331 234 |
ACT Health Directorate | 16 461 14 509 |
Justice and Community Safety Directorate – Departmental | 98 636 852 025 |
Justice and Community Safety Directorate – Territorial | 41 562 230 918 |
ACT Emergency Services Agency | 77 972 506 632 |
Major Projects Canberra | 66 676 633 401 |
Transport Canberra Operations | 94 620 822 846 |
Transport Canberra and City Services Directorate | 37 307 569 373 |
Office of the Work Health and Safety Commissioner | 95 606 775 890 |
When eInvoicing isn’t an option
If you have an existing invoice processing arrangement with the ACT Government (for example, your invoices are processed outside of APIAS), eInvoicing is not an option. Refer to your contract to confirm your invoice processing methods or speak to your ACT Government contact.
If you have an ACT Government contract managed by PMARS, do not use eInvoicing. Invoices must only be processed through the PMARS SRM Portal. For more information, email pmars@act.gov.au
Emailing your invoice
Another option is to email your invoice to us. To do this, make sure all the relevant information is included within your invoice. Emails don't need to include any general introductory information or details. The automated process simply extracts and scans your attached PDF invoice into the system.
What's required when emailing your invoice
To make sure that your company continues to get paid on time, we need your invoice to include:
- a unique tax invoice number
- an ABN
- bank account details
- a description and value of the goods/services
- an ACT Government contact name (first and last name) or a valid ACT Government purchase order number, if applicable, making sure these are noted in the top third of the tax invoice page.
Once you have checked you have provided all this information, please combine the invoice and any attachments into a single PDF file. The actual invoice should be the first page of your PDF. Your email should contain only one attachment.
Note: Invoices that don’t follow our requirements as outlined above may not be processed.
Email address for invoices
Send your email to: APINVOICES@act.gov.au
Note: Do not send any documents other than ABN-related tax invoices to the APINVOICES inbox as they will not be actioned.
ACT Government agencies not using APIAS
- ACT Audit Office
- ACT Government Schools
- ACT Government Solicitor
- ACT Health Pharmaceuticals
- ACT Insurance Authority
- ACT Integrity Commission
- ACT Long Service Leave Authority
- ACT Property Group
- ACT Public Cemeteries Authority
- CIT Solutions Pty Ltd
- Cultural Facilities Corporation
- Icon Water Limited
- Independent Competition and Regulatory Commission
- Legal Aid Commission (ACT)
- Office of the Legislative Assembly
- Public Trustee and Guardian
- Roads ACT
- Yarralumla Nursery
Invoices for these areas should be emailed directly to your relevant ACT Government contact.
Contact us
Email
FinanceSharedServices@act.gov.au
Call business days – 8:30am to 5:00pm
6207 9000 (option 3)